Privacy Policy

The Mana College ("The Mana College," "we," "our," or "us") is committed to protecting the privacy and personal information of our students, applicants, faculty, advisors, partners, website visitors, and other members of our community.

This Privacy Policy explains how The Mana College collects, uses, stores, shares, and protects personal information through our website, learning platform, application process, educational programs, and related services. By accessing our website or using our services, you acknowledge that you have read and understand this Privacy Policy.

Information We Collect

We collect information necessary to operate our educational programs, provide student services, and improve our offerings.

Personal Information

Depending on your interaction with The Mana College, we may collect:

  • Name

  • Email address

  • Telephone number

  • Mailing address

  • Date of birth

  • Employer and job title

  • Educational background

  • Professional experience

  • Application materials

  • Résumé or CV

  • Government-issued identification when required for verification

  • Student identification numbers

  • Communications with our admissions, academic, or support teams

Academic Information

We may collect information related to your participation in our educational programs, including:

  • Course enrollments

  • Assignments

  • Assessments

  • Grades

  • Academic progress

  • Certifications earned

  • Project submissions

  • Coaching participation

  • Attendance records

  • Learning analytics

Financial Information

If tuition payments are made directly to The Mana College, we may collect information necessary to process those payments.

Payment card information is generally processed through secure third-party payment providers. The Mana College does not store complete credit card numbers on its systems.

If you choose to finance tuition through a third-party provider such as Klarna, your financing relationship is governed by that provider's own privacy policy and terms.

Technical Information

When you visit our website or learning platform, we may automatically collect:

  • IP address

  • Browser type

  • Device information

  • Operating system

  • Pages visited

  • Time spent on pages

  • Referring websites

  • Log files

  • Cookies and similar technologies

How We Use Your Information

We use personal information to:

  • Process admissions applications

  • Evaluate eligibility for enrollment

  • Deliver educational programs

  • Provide academic advising and coaching

  • Administer courses and assessments

  • Issue certificates and academic records

  • Communicate important academic information

  • Respond to inquiries and support requests

  • Process tuition payments

  • Improve our website and learning platforms

  • Conduct internal reporting and analytics

  • Maintain security and prevent fraud

  • Comply with legal and regulatory obligations

  • Develop new educational offerings

  • Measure institutional effectiveness

Cookies and Analytics

Our website may use cookies, analytics technologies, and similar tools to:

  • Remember user preferences

  • Improve website performance

  • Analyze website traffic

  • Understand user engagement

  • Enhance user experience

Most browsers allow users to manage or disable cookies through browser settings. Disabling cookies may affect certain website functionality.

Communications

We may send communications regarding:

  • Admissions

  • Enrollment

  • Course information

  • Academic deadlines

  • Student support

  • Program updates

  • Institutional announcements

  • Events

  • Surveys

  • Educational opportunities

Where permitted by law, we may also send marketing communications. You may opt out of promotional emails at any time by using the unsubscribe link included in those communications. Certain academic and administrative communications are considered essential and cannot be opted out of while you are enrolled.

Sharing Information

The Mana College does not sell personal information.

We may share personal information only when necessary to operate our educational services, including with:

  • Technology service providers

  • Learning management system providers

  • Payment processors

  • Cloud hosting providers

  • Identity verification providers

  • Student support vendors

  • Professional advisors

  • Accreditation bodies

  • Government authorities when legally required

  • Affiliated educational partners involved in delivering academic programs

Information is shared only as reasonably necessary for the applicable purpose and subject to appropriate contractual or legal safeguards.

Educational Records

Student educational records are maintained in accordance with applicable laws, institutional policies, and academic standards.

Access to educational records is limited to authorized personnel with a legitimate educational or administrative need.

Students may request access to certain educational records, subject to applicable institutional policies and legal requirements.

Data Security

The Mana College maintains reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

These safeguards may include:

  • Secure cloud infrastructure

  • Encryption where appropriate

  • Access controls

  • Authentication requirements

  • Security monitoring

  • Employee confidentiality obligations

  • Periodic security reviews

While we strive to protect personal information, no system or method of electronic transmission can be guaranteed to be completely secure.

Data Retention

We retain personal information only for as long as reasonably necessary to:

  • Provide educational services

  • Maintain academic records

  • Meet accreditation requirements

  • Comply with legal obligations

  • Resolve disputes

  • Enforce institutional agreements

Certain academic records may be retained indefinitely to preserve institutional history and verify credentials.

International Students

The Mana College welcomes students from around the world.

Because our programs are delivered online, personal information may be processed in countries other than your country of residence. By using our services, you understand that your information may be transferred internationally where permitted by applicable law.

Your Privacy Rights

Depending on your jurisdiction, you may have rights regarding your personal information, including the right to:

  • Access your personal information

  • Request correction of inaccurate information

  • Request deletion where legally permitted

  • Request restriction of processing

  • Object to certain processing activities

  • Receive a copy of your personal information where applicable

  • Withdraw consent when processing is based on consent

Some requests may be limited where The Mana College has legal, academic, contractual, or accreditation obligations requiring continued retention of information.

Children's Privacy

The Mana College is intended for adult learners and individuals who meet our admissions requirements.

We do not knowingly collect personal information from children under the age required by applicable law to consent to data processing without appropriate authorization.

Third-Party Services

Our website and learning platforms may contain links to third-party websites or services.

This Privacy Policy applies only to The Mana College. We are not responsible for the privacy practices of third-party websites, payment providers, educational resources, or external services.

Users should review the privacy policies of those third parties before providing personal information.

Artificial Intelligence and Educational Technology

The Mana College may use artificial intelligence and other educational technologies to enhance learning experiences, improve educational services, provide personalized feedback, support student success, and improve institutional operations.

AI-assisted tools are intended to supplement—not replace—human academic judgment, faculty oversight, or institutional decision-making where appropriate.

Information submitted through AI-enabled features may be processed to generate educational insights or improve user experiences in accordance with this Privacy Policy.

Changes to This Privacy Policy

The Mana College may update this Privacy Policy periodically to reflect changes in our educational programs, technology, legal requirements, or institutional practices.

The revised version becomes effective upon publication unless otherwise stated. Continued use of our services after changes are posted constitutes acceptance of the updated Privacy Policy.

Contact Us

Questions regarding this Privacy Policy or our privacy practices may be directed to:

The Mana College
P.O. Box 4123
Waianae, Hawaii 96792 USA

Email: help@themanacollege.org

If you are a current student, you may also contact Student Services through your learning platform for privacy-related requests.

Governing Law

This Privacy Policy shall be governed by and interpreted in accordance with the laws applicable to The Mana College, without regard to conflict of law principles, except where superseded by applicable privacy or consumer protection laws.

Last Updated: August 2026